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Admin Clerk/Assistant M/F


Vacancy details

General information

Organisation

Since its creation, SPIE Oil & Gas Services mission as a service company has been to turn work into energy and vice versa.

Over 3,000 engineers and technicians dedicate themselves everyday to live projects as adventures, in which risk-taking never exceeds preparation.

Thanks to their energy, and the most extensive range of services available on the market, from Oil & Gas industry to Pharmaceutical industry, we assist our clients from engineering phase of their projects to operations.

Our presence is sustainable in over 40 countries.

We are continuously seeking to renew ourselves.

Our clients are the catalyst of our evolution.

We are committed in a strong CSR approach and diversity takes part of our priorities.
  

Reference

2018-6698  

Position description

Job title

Admin Clerk/Assistant M/F

Contract

Fixed-term-contract

Contractual hours

Full time

Contract duration

Undefined Term Contract

Employee Status

Employee

Job description

We currently have an opportunity within SPIE Oil & Gas Services Qatar for a:

Admin Clerk/Assistant

Job Purpose:
This is an opportunity for you to be responsible and to provide support through administrative functions to the organization.

Your main duties will be to:-
- Answer and direct telephone calls.
- Communicate with employees, and others to answer questions, address complaints, explain information, and take orders.
- Operate office machinery, including photocopiers, scanners, telephone and voicemail systems, and computers.
- Maintain updated systems for filing, inventory, mailing, and databases.
- Handle incoming and outgoing office correspondence.
- Compile and maintain records of office activities and business transactions.
- Type, format, proofread and edit documents from notes or dictation.
- Prepare meeting agendas; attend meetings to take notes and write minutes.
- Manage work schedules, calendars, and appointments.
- Obtain information to respond to requests by reviewing files, documents, and records.
- Take inventory and order materials, supplies, and services as needed.
-Troubleshoot problems that arise with office equipment.
- Perform basic bookkeeping and banking transactions, including the collection, counting, and disbursement of money.
- Prepare and mail bills, invoices, checks, and contracts.
- Make travel arrangements for personnel.
- Supervise and direct the work of lower-level clerks.

Profile

Ideally you will have a Bachelor's degree from a recognized institution and approved program.

Minimum of 5 years work experience in Admin functions preferably from an Oil and Gas or parallel industry.

You will have good interpersonal and organizational skills, as well as, a good level of computer literacy and be proficient in Microsoft Office.

You will need excellent communication and presentation skills in both written and verbal English.

SPIE Oil & Gas Services promotes diversity. All our positions are suitable for disabled people.

Candidate criteria

Minimum level of education required

E-Bachelor or equivalent

Minimum level of experience required

3 years or more

Languages

English (C-Professional working proficiency)